Sojitz Marine & Engineering Corporation
Sojitz Marine & Engineering Corporation

 

Website Terms of Use

This website offers services (the "Services") to provide information concerning Sojitz Marine & Engineering Corporation (the "Company"). Before using this website, please carefully read the terms of use specified below. Please refrain from using this website if you cannot agree to the terms. We assume that by using the Services, you have agreed to all of the following terms and conditions of use.

Amendment to these Terms of Use

As the terms and conditions of these terms of use (these "Terms") are subject to change without notice as necessary, please confirm the details whenever you log on.

Purpose of Use

This website is offered for the convenience of users, and shall be used at their sole responsibility and only for non-commercial purposes.

Copyrights and Trademarks

The information and images, etc. on this website are protected by copyright, trademark, or other intellectual property rights held or managed by the Company. Users shall comply with any and all laws and regulations with regard to copyrights, trademarks or other intellectual property rights when using this website. The reproduction, reuse, sale or otherwise in any manner of any information or images, etc. provided on this website is strictly prohibited without the authorization of the copyright owners.

Links

This website provides links to other sites that are not managed by the Company. The Company does not make any guarantee with respect to the content of such websites. When using such websites, users shall comply with the terms and conditions thereof.

In addition, users are asked to obtain the Company's prior approval in order to add a link to the Company's website on any website that is not managed by the Company.

Protection of Personal Information

The Company will handle users' personal information in accordance with the Privacy Policy separately published on the Company's website. Before using the Services, users should carefully read, and agree to, the Privacy Policy. Regarding the protection of personal information, please see the "Protection of Personal Information" pages, including the Privacy Policy.

Disclaimers

  1. The Company exercises due care in offering the Services, but does not guarantee the quality of the Services in terms of compliance, integrity, accuracy, security, legality, up-to-dateness or any other aspect of information.
  2. The Company assumes no responsibility for any loss arising out of or in connection with the use or inability to use the Services, except where such loss is attributable to the Company’s intentional act or gross negligence.
  3. The Company assumes no responsibility for any and all losses resulting from any software or hardware accident arising out of or in connection with the use of this website, failure of the communication environment, trouble arising between a user and a third party or other incidents, etc.
  4. The Company may change or terminate the content of the Services, or suspend or shut off the Services, in whole or in part, without any notice. In such case, the Company assumes no responsibility for any loss suffered by users as a result of the change to or termination of the content of the Services, or the suspension or shut-off of the Services.

Forward-Looking Information, etc.

Statements made on this website with respect to the Company's plans, forecasts and so on that are not historical facts are forward-looking statements based on the assumptions and beliefs of the Company at the time of disclosure. The Company cautions that a number of important risks and uncertainties could cause actual results to differ materially from those discussed in the forward-looking statements, and therefore, the users of this website should not place undue reliance on the information presented on this website. The Company disclaims any obligation to update or revise any forward-looking statements, whether as a result of new information, future events, changes in assumptions or otherwise.

SSL

This site adopts Secure Socket Layer (SSL) encryption technology with respect to personal information. With SSL, the information is transmitted to the registered computer through the network after being encrypted on the personal computers of users.

Governing Law/Jurisdiction

These Terms are governed by the laws of Japan. All disputes arising out of or in relation to this website and these Terms shall be submitted to the exclusive jurisdiction of the Tokyo District Court in the first instance.

 

Privacy Policy

We, Sojitz Marine & Engineering Corporation, thoroughly recognize the importance of protecting personally identifiable information ("Personal Information"). We believe that properly handling Personal Information is part of our social responsibility, and declare that we strive to protect Personal Information in accordance with the following policies:

1. Compliance with Laws and Other Rules

We will strictly comply with the "Act on the Protection of Personal Information" and other related laws and regulations, guidelines, industry self-regulation and internal rules, etc. when carrying out operations in which Personal Information is handled.

2. Acquisition of Personal Information

We will acquire Personal Information by fair and legitimate means. In addition, unless permitted by related laws and regulations, we will not acquire any special care-required Personal Information without the prior consent of the individual to whom such Personal Information pertains.

3. Use of Personal Information

We will use Personal Information only for the purposes of use officially announced in advance or within the scope of use informed at the time of acquisition and to the extent necessary to carry out business. In the case where we share personal data with a third party, or entrust the handling of personal data to a third party, we will examine such third party rigorously, and perform proper supervision to ensure that such third party keeps the Personal Information confidential.

4. Provision of Personal Information to Third Parties

The Company will not provide personal information to any third party (except for Sojitz Corporation that is 100% shareholder of our company) except in cases where (i) the consent of the customer providing the information is obtained, (ii) the disclosure of the personal information is required by laws, or (iii) the personal data is provided under a nondisclosure agreement, to the extent necessary for the performance of outsourced work, to external contractors to which the management of this Website is outsourced. Sojitz Corporation will not also provide personal data to any third party except in above cases.

5. Safety Management Measures for Personal Information

  1. We will work to keep personal data accurate and up-to-date, and delete any personal data that is no longer needed without delay, while ensuring the thorough safety management of personal data on a daily basis.
  2. We will take appropriate measures to prevent the loss, destruction, alteration and leakage of personal data, unauthorized access to personal data and infiltration by computer viruses and the like. In the unlikely event that any of these matters occur, we will promptly take corrective actions.
  3. We will not allow personal data to be leaked by taking it off premises or transmitting it externally.

6. Disclosure, Correction, Suspension of Use, and Deletion of Personal Information

We confirm that the owners of the Personal Information have the right to request the disclosure, correction, suspension of use, and deletion, etc. of their own personal data, and we will strive to appropriately and immediately respond to any such request.

7. Organization and Structure

We recognize that the appropriate management of Personal Information is our social mission. We assign a manager in every department to handle Personal Information, and implement the appropriate management of Personal Information. We will provide all those involved in operations, including officers, full-time employees, part-time employees and contract employees with training on the protection of, and methods for appropriately managing, Personal Information, and thoroughly ensure that Personal Information is handled appropriately in day-to-day operations.

8. Compliance Program regarding Protection of Personal Information

To execute these policies, we have formulated a compliance program for the protection of Personal Information (which includes this Privacy Policy, Personal Information Protection Regulations and other regulations and rules) and keep all those involved in operations, including officers, full-time employees, part-time employees and contract employees fully informed of this program, and execute and maintain this program, as well as strive to properly manage Personal Information through ongoing review and improvement.

 

Handling of Personal Information on this Website

The Company exercises due care to protect the personally identifiable information provided by its customers, in accordance with the Privacy Policy adopted by the Company. This policy outlines the handling of personal information on this Website.

1. Collection of Personal Information

When requesting personal information from customers, the Company will specify the purpose of use and collect such personal information only to the extent necessary to achieve that purpose. In addition, except as permitted by related laws and regulations, the Company will not obtain any special care-required personal information without the prior consent of customers.

2. Use of Personal Information

The Company will only use personal information within the scope of the purpose of use or as specified by law.

3. Provision of Personal Data to Third Parties

The Company will not provide personal information to any third party (except for Sojitz Corporation that is 100% shareholder of our company) except in cases where (i) the consent of the customer providing the information is obtained, (ii) the disclosure of the personal information is required by laws, or (iii) the personal data is provided under a nondisclosure agreement, to the extent necessary for the performance of outsourced work, to external contractors to which the management of this Website is outsourced. Sojitz Corporation will not also provide personal data to any third party except in above cases.

4. Personal Information Management

The Company will take reasonable safety measures to protect the personal information provided by customers from loss, destruction, improper external disclosure, alteration, leaks, and unauthorized access.

5. Other Provisions

The Company may, as the need arises, modify the content of this policy at its sole discretion or in accordance with the repeal or amendment of laws.

The scope of application of this policy is limited to this Website. The Company bears no responsibility whatsoever for the handling of personal information on any other websites linked to from this Website. Please read the privacy policies, if any, provided by such sites regarding the handling of personal information on such websites.

 

Purposes of Use of Personal Information

Sojitz Marine & Engineering Corporation (the "Company") will use the personal information that it acquires for the following purposes. If you have any questions, please contact the "Personal Information Protection Helpdesk."

1. Personal Information of Business Partners

  • Negotiations, communications, consultations, order acceptance and placement, settlement or other processing relating to business transactions
  • Receipt of goods or services, etc. relating to business transactions
  • Appropriate and smooth performance of other operations of the Company

2. Personal Information of Job Applicants Acquired during Hiring Activities

  • Provision of information and communications relating to hiring by the Company, screening of job applicants and hiring decisions
  • Provision of documents and communications for hiring procedures after a provisional decision is made
  • Other labor management and smooth performance of the operations of the Company

3. Personal Information of the Company's Officers, Employees, Former Employees and their Family Members

  • Work-related communications, exchanges of information, and compliance with rights and duties relating to labor laws and regulations, tax laws and regulations and social welfare laws and regulations, including human resource policies (including transfers, evaluations, and career development such as education), payment of wages, attendance management, benefits and so on
  • Performance of various procedures specified by internal regulations
  • Communications with, and the provision of information to, the Shareholding Association and group companies
  • Notification and reporting to government offices, their auxiliary organizations or other organizations to which the Company belongs
  • Provision of social welfare benefit services, referrals concerning various types of group insurance and related procedures
  • Distribution of internal publications and so on
  • Communications during emergencies
  • Other labor management and smooth performance of the operations of the Company
 

Data Protection Policy - Privacy Notice

Click on the link below to download our policies about the data protection, data subject rights and privacy.

  • Download the Documents
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    SOMEC - Data Protection Policy (PDF)
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    SOMEC - Privacy Notice (PDF)
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    SOMEC - Data Subject Rights Policy (PDF)
 

Personal Information Protection Help Desks

When you submit a complaint, or request consultation, notification of the purposes of use, disclosure, correction or suspension of use, etc. with respect to the personal information retained by the Company, please make the request through the following steps. Please be forewarned that Sojitz Corporation will not respond to any request made in person at company offices.

Procedures for Consultation concerning the Protection of Personal Information

Help desk for consultation by mail

  • Attention: Person in charge of personal information
    General affair and accounting department, Sojitz Marine & Engineering Corporation
    3F, 2-3-1, Nishi-shimbashi, Minato-ku Tokyo 105-0003 Japan

Help desk for consultation by E-mail

  • privacy_contact

Identity Verification

We appreciate your understanding that, depending on the details of the consultation, we may first perform a procedure to verify your identity when responding to your consultation.

Document to be submitted for identity verification

Please submit a copy of one of the documents listed in items 1 through 8 below (in respect of item 7, one copy of a certificate of seal impression and registered seal).
If the address on your health insurance card and driver's license has changed, please include a copy of the back side thereof:

  1. Health insurance card
  2. Driver's license
  3. Front side of Individual Number Card
  4. Passport
  5. Residence card
  6. Special permanent resident certificate
  7. Certificate of seal impression and registered seal
  8. Pension handbook

Documents to be submitted when a request is made by an agent

Please include a power of attorney of the individual to whom the personal information pertains, which states that he/she appoints an agent (when you consult with us as a legal representative of the individual to whom the personal information pertains, the parent or guardian of whom is a minor, a copy of a family register or its extract, or a certificate of residence that includes both the relevant individual and his/her agent, and their relationship), in addition to the aforementioned "Document to be submitted for identity verification" (please submit the respective documents pertaining to the relevant individual and his/her agent).

Consultation Form

Requests, etc. that do not involve notification of the purposes of use, disclosure or correction, etc. of retained personal data, or suspension of use, etc.

Please contact either of the consultation help desks listed in the "Procedures for Consultation concerning the Protection of Personal Information" Section above and provide information, including your name, address, contact information, and email address, if any. Please consult with the relevant help desk (you are not required to submit the request form set forth below).

Requests, etc. that involve notification of the purposes of use, disclosure or correction, etc. of retained personal data, or suspension of use, etc.

Please make a copy of, and fill out, the request form set forth below, and send it via simplified registered mail to the "Help desk for consultation by mail" listed in the "Procedures for Consultation concerning the Protection of Personal Information" Section above, together with the document(s) to be submitted for identity verification.

※1 In the case of a request for notification of the purposes of use or disclosure, etc., we will charge a fee of 1,000 yen per request.
※2 Fees should be paid by bank transfer, and bank transfer fees and mailing costs for the request form and other documents are to be borne by you.
※3 Please note that we will not honor your request for notification of the purposes of use or disclosure, etc. of retained personal data if the payment of any fee, etc. specified by the Company is not made.
※4 Please note that, in accordance with laws and regulations, we may refuse to respond to your consultation or accept your request regarding the protection of personal information. Please also note that no refunds, etc. for fees, etc. you paid will be processed even if we do not accept your request.

  • Download Request Form (PDF)
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    Retained Personal Data Request Form (PDF)
SEE ALSO
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About SOMEC
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History
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Office Network
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Shipping Business
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Ship Managing
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Machinery Business

© 2005-20, Sojitz Marine & Engineering Corporation | Legal & Privacy Policy | Japanese - Chinese